AFEM POLICY: PRIVACY POLICY
Release date: August 2015
Review date: August 2020
The AFEM respects the privacy of its members and recognises the need to formalise its processes
to assure all stakeholders that it is protecting their information.
The purpose of this policy document is to provide the structure by which the AFEM protects
privacy of its members’ information.
The African Federation for Emergency Medicine respects the privacy of all its members and
follows the conditions for lawful processing of personal information as outlined in Chapter 3 of
the Protection of Personal Information Act of South Africa1 at all times.
1. PERSONAL DATA
1.1. Personal information will be processed lawfully and in a reasonable manner that does
not infringe the privacy of the person involved (the data subject). Personal information
will only be processed if given for the purpose for which it is processed, and it is
adequate, relevant and not excessive.
1.2. Personal data collection
1.2.1. AFEM members will be notified whenever personal information is being collected
from them. Personal information will only be collected directly from the data
subject. The AFEM will only collect personal data that is relevant to the carrying out
of the legitimate purposes and functions of AFEM. The AFEM may be required to
collect and store personal information for communication and administration
purposes such as:
1.2.1.1. Membership
1.2.1.2. Subscription to services e.g. newsletters
1.2.1.3. Responding to enquiries, feedback and comments
1.2.1.4. Other information as deemed necessary by the Board to promote
emergency care
1.3. Personal data storage
1.3.1. The AFEM commits to ensuring that all personal information it keeps remains
accurate, complete and up to date, as informed by members of AFEM. Data no
longer required for the legitimate purposes of AFEM will be regularly purged. All
ordered manual files and databases will be kept up-to-date and will have an agreed
archiving policy and date clearly set out within them. A clear rationale will be
supplied for personal data to be kept beyond six years.
1.3.2. Information held on members will be stored securely and will only be provided to
a third party with the consent of the data subject. Any AFEM employee who is
responsible for processing personal information will do so only with knowledge or
authorisation from the AFEM Board.
1.3.3. Members have access to their personal information and the ability to make
corrections to their personal information at any time.
1 No. 4 of 2013: Protection of Personal Information Act, 2013. Republic of South Africa.
http://www.justice.gov.za/legislation/acts/2013-004.pdf
2. DATA SECURITY
2.1. While the AFEM will make all efforts to protect personal information, they cannot
guarantee the security of any information that is transmitted to AFEM, and the data
subject is solely responsible for maintaining the secrecy of any passwords or other
account information. In addition, other internet sites or services that may be accessible
through AFEM have independent data and privacy practices independent of AFEM, and
therefore AFEM disclaims any responsibility or liability for their policies or actions. If
there is a security compromise from within the AFEM personal data storage system, all
affected parties will be notified immediately and in accordance with.
You may revoke any permissions you previously granted to us, such as permission to access your camera, camera roll, or microphone through the settings on your mobile device.
3. CREDIT CARD AND BANKING DETAILS
3.1. AFEM will never ask for Credit Card and Banking details, and request that data subject
does not enter these on any of the forms for AFEM.
4. EXTERNAL SITES
4.1. The AFEM is not responsible for the content of external internet sites. Data subjects are
advised to read the privacy policy of external sites before disclosing any personal
information. Please contact those vendors and others directly if you have any questions
about their privacy policies.
5. COOKIES
5.1. A “cookie” is a small data text file that is placed in your browser and allows AFEM to
recognize you each time you visit this site (customisation etc.). Cookies themselves do
not contain any personal information, and AFEM does not use cookies to collect personal
information. Cookies may also be used by 3rd party content providers such as newsfeeds.
6. ABILITY TO LOG A GRIEVANCE
6.1. Grievances filed through the AFEM website will remain private and will only be discussed
with the individual/party involved, unless other permissions to discuss the grievance are
granted. An AFEM member can log a grievance at any time. See the AFEM grievances
policy (AFEM Policy 003: Grievance Policy) for more information.
REMEMBER THE RISKS WHENEVER YOU USE THE INTERNET
For any other information please contact programs@afem.info.
APP PRIVACY POLICY
At Afem.africa, we recognize that privacy of your personal information is important.
Here is information on what types of personal information we receive and collect when you use visit Afem.africa, and how we safeguard your information. We never sell your personal information to third parties.
CAMERA PERMISSION
Used for accessing the camera or capturing images and video from the device.
Log Files
As with most other websites, we collect and use the data contained in log files.
The information in the log files include your IP (internet protocol) address, your ISP (internet service provider, such as AOL or Shaw Cable), the browser you used to visit our site (such as Internet Explorer, Firefox or Google), the time you visited our site and which pages you visited throughout our site.
When you login on this page, you accept to receive mails from us every single week. In case you don’t want to receive them anymore, you will need to disable them at the bottom of any of our sent mails.
Cookies and Web Beacons
We do use cookies to store information, such as your personal preferences when you visit our site. This could include only showing you a popup once in your visit, or the ability to login to some of our features, such as forums.
We also use third party advertisements on Afem.africa to support our site.
Some of these advertisers may use technology such as cookies and web beacons when they advertise on our site, which will also send these advertisers (such as Google through the Google AdSense program) information including your IP address, your ISP , the browser you used to visit our site, and in some cases, whether you have Flash installed. This is generally used for geotargeting purposes (showing New York real estate ads to someone in New York, for example) or showing certain ads based on specific sites visited (such as showing cooking ads to someone who frequents cooking sites).
You can chose to disable or selectively turn off our cookies or third-party cookies in your browser settings, or by managing preferences in programs such as Norton Internet Security. However, this can affect how you are able to interact with our site as well as other websites. This could include the inability to login to services or programs, such as logging into forums or accounts.
Google and the DoubleClick DART cookie
– Google, as a third party vendor, uses cookies to serve ads on Afem.africa
– Google’s use of the DART cookie enables it to serve ads to your users based on their visit to your sites and other sites on the Internet.
– Users may opt out of the use of the DART cookie by visiting the Google ad and content network privacy policy.
Recent Comments